What is Facility Management Software and why you need it in your Business
Productivity and efficiency are on top of any building owner’s priority list. One way to achieve these is by making sure your processes, facilities and physical assets are in tip top shape. Having an extra level of assurance is essential as well. With that, we will be covering what a Facility Management Software is and its importance to your business.
What is a Facility Management Software?
A Facility Management (FM) Software is a system designed to help businesses save time and money by properly managing the entire repair and maintenance program from a web-based dashboard. The software is an upgrade from manual processes, enabling buildings and its occupants to be monitored more efficiently, remotely. This is because the Facility Management Software provides access and visibility into the building’s current state and condition. In addition, this software can also be used by employees via smartphone to record their daily activities, eliminating the traditional paper and pen process.
The Importance of a Facility Management Software
One of the issues building owners face during the energy audit process is gathering information, as it involves a lot of collaboration across departments. For example, all bills and expenses are kept in the finance or accounting departments, certain files or drawings are archived under the real estate department, and all inventory is logged manually on paper instead of digitally. With that, it is crucial to implement workplace practices that ensure a constant flow of communication, organization, and productivity.
With a Facility Management Software, you can use the data and information from maintenance and daily operations reports to ensure improved productivity within the company. From the data provided, you will be able to find the best solution for any problems that may occur or prevent them from arising. Its mobile capabilities provide a much more simplistic and flexible environment. This helps in optimizing your efforts and saving you on time and resources to reap better results. In addition, this software also aids Facilities Management teams, as they are in charge of everything from HVAC units in installing and servicing equipment in and around commercial and other buildings.
Facility Management Software in Real Estate
While commercial real estate owners and operators recognize the importance of remaining competitive in the market, via digital adaptation, this is not so easily implemented. In fact, one would need to heavily evaluate their current processes and assess concrete steps to move forward to improve their systems.
With that, choosing a web-based facilities management software that allows everyone to evolve from their old, manual processes is key to achieving this. Having a software to help employees report failures or generate automated reports, along with other routine exercises, is incredibly useful in any operational task. Most facility managers face the common problem of having to be on top of every little detail, and one way to do this is to incorporate this software.
Specific examples include preventive maintenance scheduling and quick and easy problem-solving. For building maintenance, for example, whenever an issue may arise, whether it’s an elevator breakdown, a refrigerant leak, or a poor-performing vendor, this can immediately be identified and resolved. Being able to upload everyone’s schedules and responsibilities digitally is also helpful as it helps plan workload effectively, grants easy access to necessary information, and promotes productivity.
Conclusion
In our world today, some processes would greatly improve a business’s welfare when transitioned digitally. Having a facilities management software makes this possible, and in turn, makes every process easy and efficient. Get in touch with GAED today, to eliminate your old, manual processes and maximize your productivity and success.